Requirements
Booth Fees
Concessions will be paid to the El Dorado County Fair at the rate of 20% against gross sales. This payment is due at the close of the Sportsman’s Expo on Sunday night by 7:30 pm in the fair office.
Business Licenses and Permits
All licensees will be required to comply with all applicable licenses & permits.
Cash Register Requirements
- Every concession stand must have a working cash register that has a removable tape. The register shall be visible to customers when placing an order. Maintenance of registers is the Licensees’ responsibility. Please report downtime to Fair Office immediately.
- All sales must be rung up on the cash register. Cash drawers will be closed following each sale. Continuously opening cash drawer or use of separate cash box is prohibited.
- Please keep “No Sales” to a minimum. Excessive use of the “No Sale” key will be construed as an unrecorded sale and a factored amount will be added to daily sales by Fair auditors.
- Over rings - All sales must be rung into the cash register. If a cashier makes an error after the sale is finalized on the register, then it must be recorded on the over ring report and circled on the cash register tape. Do not ring a void or try to credit the sale. The correct sale amount must be re-rung in to the cash register. If excessive over rings occur, licensee will be required to use a register with pre-set price keys that can be cancelled before hitting the cash key. Once the cash key is entered, voids are prohibited. Attach receipt tape to over ring report. Reporting over rings is your responsibility. The concessions auditor will not be able to locate your over rings for you.
- Under rings - There should be no under rings.
- “Z” Tapes - The auditor will take readings from your stand on opening day, or earlier by arrangement with Fair Office. Each day thereafter, you will “Z” your tapes before opening for the day and bring the “Z” and all register tapes to the office by 10am, clearly marked with the date and concession name. Daily sales figures as reported by the Concessions Auditor will be used as the basis for your final sales figures. On closing night, our auditors will come around to “Z” you out. Under no circumstances should a concessionaire “z” themselves out on closing night! Do not leave the grounds without being “Z’d”.
- Legible daily cash register tapes and over ring reports must be kept by each concessionaire and turned in to the Fair office by 10am each morning. These tapes will not be returned to you.
- Every concession stand must have a cash register. No stand may operate from an open cash drawer. Each register must have the following capabilities:
- Customer Display (must be visible to public -pivot display suggested)
- Continuous grand total
- Cumulative Z counter
- 30‑day battery back‑up
- Readable tape
- Consecutive transaction number
- reading
- Key protector
- CURRENT PRINTED DATE & TIME ON DETAIL TAPE
- DUAL TAPE CASH REGISTER IS HIGHLY SUGGESTED!! – If you do not have a dual tape, you must be able to provide customer receipts.
- Fair reserves the right to approve the type of cash register used.
- While it is not mandatory, it is recommended that cash registers have pre-set keys.
- We strongly encourage point of sale registers to avoid mistakes.
- All sales are to be rung into the register; no scrip is to be taken unless you obtain prior fair management permission.
- Any cash register problems must be reported immediately to the Concessions Auditor.