October 1 - 3, 2010
Commercial Space Requirements and Fees
Requirements
- Booths must be staffed at all times while the Expo is open to the public.
- Booth spaces are sold in 10’x10’ increments (10’x10’, 10’x20’, etc.), except for Outdoor Areas
- Main (Mark D. Forni) Building, Organ Room, and Outdoor Areas have 20 amp 120 volt power available. Specify any special needs on the application. Additional power requires additional fees (See fee schedule). Power will be available within 100 feet of each booth. Three-prong, 12-gauge extension cords will be the vendor’s responsibility to provide.
- Booths must be kept in showroom quality.
- Blue tarps are not to be used as part of display, only for protective covering at night.
- All tables must be draped and all decorative material must be flame resistant. All decorative and display materials must be appropriate for the theme and venue. (Attractive booths attract customers!)
- Cardboard boxes, stock, and trash must be kept out of public view.
- Booth height may not exceed 8 feet if in the center of the room and 7½ feet if on a hard wall, and 4 feet on sides, unless prior approval is given by fair management. This includes all signs, display materials, and produc! (Please be courteous to your neighbor) You will be asked to remove such items.
- No loudspeaker, amplified or other sound device can be used in the space without prior approval from fair management. Excessive noise from any source is prohibited and may affect future participation.
- All vendors will be required to provide $1,000,000 public liability insurance naming the County of El Dorado, El Dorado County Fair, and the State of California as additionally insured. You may purchase insurance through us via the California Fair Service Authority for $22.00. (Rate subject to change)
- All shipments to a vendor at the fairgrounds must be prepaid or received by vendor or representative. Do Not have items mailed to our P.O. Box.
- Only professionally made signage is allowed in commercial space.
- All vendors will receive (12) three day Vendor credentials and 1 vendor lot parking pass. Additional Vendor Daily credentials up to 9 are available for $5.00 per credential. Due to limited parking, no additional parking passes are available
- If you are selling pre-packaged food – items must be management approved and are subject to health permit. Please read Vendor Guideline Packet for more information.
FEES
Vendor Space
Indoor commercial space is located only in the Main Building and the Organ Room.
Spaces are draped with 3' side walls and 8' back walls. Back walls provided only in the center of the building unless prior arrangements made with management.
All of the exhibit must fit within the designated space boundaries.
Rental Rates
10 x 10 booth
- $200 (if paid by 5/31)
- $225 (if paid by 7/1)
- $250 (if paid after 7/1)
Corner spaces: $ 50 additional added to above fee based on date paid
Outdoor Areas (Bulk Rate)
Outdoor exhibit spaces are designated by Fair Management and located throughout the fairgrounds.
Exhibit spaces are not supplied with drapes, carpeting, or shading. Exhibitors are responsible for furnishing such items, if needed, and the Fair must approve them in advance. Approval is based on Fire Marshal requirements and aesthetic appearance.
All of the exhibit must fit within the designated space boundaries.
This rate applies to spaces no less than 300 square feet.
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$2.00 per square foot
RV Parking
- RV parking is located in various locations on the grounds. Some with electric & water. Spaces are limited and available on a first come first served basis.
Rental Rates (per RV space)
- $25/night – no hookups
- $35/night – 20amp & water
- $45/night – 30amp & water
- Large RVs will not be able to run all internal equipment.
- Fees due with deposit.
- Please note RV length on contract/application
Additional electrical fees (if needed)
Additional Booth Electrical fees are as follows:
20 amp 120 volts - $ 50.00
50 amp 208 volts - $ 123.00
60 amp 208 volts - $ 147.00
70 amp 208 volts - $ 172.00
Not all electrical is available in all areas.
Make sure you apprise us of your needs on the application!