Facilities may NOT be used UNTIL you have a signed contract and have provided a Certificate of Insurance.
EL DORADO COUNTY FAIR ASSOCIATION, INC
CERTIFICATE OF INSURANCE REQUIREMENTS
Please forward this to your insurance agent. It contains pertinent information for proper completion of your Certificate of Insurance. Certificate must be in the fairgrounds office no less than thirty days prior to event.
- Cancellation clause: Lessee shall furnish Fair with a certificate from Lessee’s insurer of such Insurance which shall provide for at least 10 days notice to Fair of cancellation.
- Certificate must include original signature by the agent authorized to sign the Certificate of Insurance.
- Each required commercial general liability policy shall be endorsed by the Contractor's insurance carrier with the following specific language:
The El Dorado County Fair Association, the County of El Dorado, the State of California and each agency's officers, agents, employees, directors, managers, volunteers and elected and appointed boards, are named as additional insured for all liability arising out of the operations by or on behalf of the named insured in the performance of this Agreement.
- The inclusion of more than one insured shall not operate to impair the rights of one insured against another insured, and the coverage afforded shall apply as though separate policies have been issued to each insured.
- The insurance provided herein is primary and no insurance held or owned by the El Dorado County Fair Association or the County of El Dorado shall be called upon to contribute to a loss.
- The coverage provided by this policy shall not be reduced or canceled without thirty (30) days written notice to the El Dorado County Fair Association.
- Certificate to show the policy period, including all set-up and tear down time and dates.
- Contractual Coverage – Policy must include Contractual Coverage as well as General Liability.
- Broad Form Property Damage – All policies must include Broad Form Property Damage Coverage on Fairgrounds facilities.
- Riot And Civil Commotion Coverage - Insurance policies are not acceptable if they include Riot and Civil Commotion exclusions.
- Amounts Of Coverage – For each occurrence not less than $1,000,000. Public liability coverage of not less than $1,000,000. Property damage coverage of not less than $1,000,000. (For all motorized events, all coverage must be for not less than $2,000,000). If alcohol will be served or sold, insurance must include Liquor Liability coverage of not less than $1,000,000 per occurrence.
- Please provide a copy of your Lessee Agreement with the El Dorado County Fair Association to your insurance agent.
Additional Insurance Requirements
In addition, a separate certificate of insurance is required from any individual or entities participating in any event if they are providing the following during the Renter's event: carnival ride operators, pony rides, petting zoos, children’s amusements, bounce houses, dunk tanks, motor sports activities, first aid, and security services. This list is not all-inclusive. A list of activities must be presented to the Association for approval. The Association reserves the right to require a certificate of insurance from any exhibitor or service provider on fair property. Any individual or entity from which a certificate of insurance is required will not be permitted to provide services until such a valid certificate of insurance has been received.
The Association recommends that a copy of the Rental Agreement and these policies be provided to the Renter’s insurance agent for review.
Special Events Liability Insurance - The Renter may qualify for reasonably priced Special Events Liability Insurance offered through the California Fair Services Authority. The Special Events Liability Insurance (SELI) is general liability insurance that covers and protects Renter against bodily injury and property damage liability. The insurance does not cover the property or liability of any exhibitors. A $25.00 administrative fee may be assessed in addition to the premium payment if Renter elects to obtain SELI through the Association. Contact the Fair office (530) 621-5860 for more information.