Facility rental hours are 7:30 am – midnight
Additional rental hours will be charged before 7:30 am and after Midnight at the hourly rate for each facility. Hourly Rates do not include setup or teardown.
MARK D. FORNI BUILDING
Main Building
Size: 96' x 160'
Includes: 500 chairs, 65 tables 8’ long tables (round tables, depending upon availability, may be substituted for long tables at the rate of $ 1.50 per table)
CAPACITY**: 2,285 assembly, 1,066 dinner
Daily Rental Fee*: $ 1050.00 + concession fees
Mon - Thurs hourly rates -$ 135.00 per hour (2 hour minimum)
Walk-away Cleanup $ 500.00
COMMERCIAL GRADE KITCHEN
(Health-Permitted Kitchen)
Daily Rental Fee *: $ 150.00 + concession fees
$ 100 refundable cleaning and damage deposit
$ 200.00 fire extinguisher deposit
Walk-away Cleanup $ 50.00 per man hour
ORGAN ROOM
Size: 40’ x 80’ – Organ is 15x15.
Area in front of organ is 58’x40’ w/16’x22’ area on both sides of the organ.
Includes: 150 chairs, 20 8' long tables (round tables, depending upon availability, may be substituted for long tables at the rate of $ 1.50 per table)
CAPACITY**-: 200 assembly, 100 dinner
Daily Rental Fee *: $ 265.00 + concession fees
Mon Thurs hourly rate: $ 35.00 per hour (2 hour minimum)
Walk-away Cleanup $ 150.00
BREEZEWAY
Walkway between Forni Building and Organ Room are included in fees if both buildings are rented and may be used if both Forni Main Building and Organ Room are rented. Use of breezeway must not interfere with the Theater activities.
CORKER BUILDING
(includes lawn area in front of the building)
Building Size: 40' x 40'
Includes: 125 chairs, 16 6' long tables (round tables, depending upon availability, may be substituted for long tables at the rate of $ 1.50 per table)
CAPACITY**-: 200 assembly, 100 dinner
Daily Rental Fee *: $ 240.00 + concession fees
Mon - Thurs hourly rate: $ 30.00 per hour (2 hour minimum)
Walk-away Cleanup $ 150.00
CORKER PREP ROOM Included in rental of Corker Building
Double Door Refrigerator, Sink, Chest Freezer
MARSHALL BUILDING
Size: 40' x 100'
Saturday rental hours are 10:30 am – Midnight
Includes: 200 chairs, 30 8’ long tables (round tables, depending upon availability, may be substituted for long tables at the rate of $ 1.50 per table)
Daily Rental Fee *: $420.00 + concession fees
Mon - Thurs hourly rate: $55.00 per hour (2 hour minimum)
CAPACITY**: 571 assembly, 277 dinner
Walk-away Cleanup $ 350.00 (1 hour minimum)
MARSHALL BUILDING COMMERCIAL GRADE KITCHEN
Saturday rental hours are 10:30 – Midnight
Daily Rental Fee *: $150.00 + concession fees
$ 100 refundable cleaning and damage deposit
$ 200.00 fire extinguisher deposit
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
BOARD ROOM
CAPACITY 30 - Daily Rental Fee: $185.00
Board Room includes a non-commercial kitchen, one unisex restroom and lawn area behind building.
Mon – Thursday hourly rate: $25 per hour (2 hour minimum)
Walk-away Cleanup $75.00
BOARD ROOM LAWN AREA
(without Board Room)
Daily Rental Fee *: $105.00
Mon - Thurs hourly rates - $15.00 per hour (2 hour minimum).
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
MARSHALL PARKING AREA
(without Marshall Building)Daily Rental Fee *: $160.00
Mon – Thurs hourly rates: $20 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
RACETRACK / GRANDSTAND
Size: ¼ + mile clay track
CAPACITY: 1,896 seating
DAILY RENTAL FEE*: $1,680.00 + concession fees
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
MAIN LAWN
Does not include Beer Tree or Apple Tree Areas
Includes: 25 picnic tables
DAILY RENTAL FEE*: $265.00 + concession fees
Mon - Thurs hourly rates $35.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
BEER TREE
Includes: Beer Booth Serving Booth and 10 picnic tables
DAILY RENTAL FEE*: $ 105.00 + concession fees
Mon - Thurs hourly rates - $15.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
BEER TREE COLD BOX
Daily Rental Fee *: $ 75.00 + concession fees
$ 100.00 cleaning and damage deposit
Walk-away Cleanup $ 50.00 per man hour
APPLE TREE AREA
Includes: 10 picnic tables & Apple Stage
DAILY RENTAL FEE*: $ 160.00 + concession fees
Mon - Thurs hourly rates - $20.00 per hour (2 hour minimum).
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
CHUCK WAGON KITCHEN (NON COMMERCIAL)
Daily Rental Fee *: $ 100.00 + concession fees
$ 100.00 cleaning and damage deposit
$ 200.00 fire extinguisher deposit
Walk-away Cleanup $ 50.00 per man hour
BACK LAWN
Includes: 10 picnic tables
DAILY RENTAL FEE*: $ 210.00 + concession fees
Mon - Thurs hourly rates - $30.00 per hour (2 hour minimum).
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
AMERICAN LEGION OAK
Includes: Lawn area next to Oak tree and 10 picnic tables
DAILY RENTAL FEE*: $ 105.00 + concession fees
Mon - Thurs hourly rates - $15.00 per hour (2 hour minimum).
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
WINE GARDEN
Includes: 10 picnic tables
DAILY RENTAL FEE*: $ 105.00 + concession fees
Mon - Thurs hourly rates - $15.00 per hour (2 hour minimum).
Walk-away Cleanup $ 50.00 per man hour (1 hour Minimum)
WINE GARDEN SERVING BOOTH
Daily Rental Fee *: $ 50.00 + concession fees
$ 100.00 cleaning and damage deposit
Walk-away Cleanup $ 50.00 per man hour
PLAZA
Includes: Plaza restroom grass area and 10 picnic tables
DAILY RENTAL FEE*: $160.00 + concession fees
Mon - Thurs hourly rates - $20.00 per hour (2 hour minimum).
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
ORGAN ROOM LAWN AREA
(without Organ Room)
not available when Organ Room is Rented
DAILY RENTAL FEE*: $55.00 + concession fees
Mon - Thurs hourly rates - $15.00 per hour (2 hour minimum).
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
AVENUE BLACKTOP AREA
Available only when other areas rented.
DAILY RENTAL FEE*: $ 105.00 + concession fees
Mon - Thurs hourly rates - $15.00 per hour (2 hour minimum).
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
CONCESSION ROW BLACKTOP AREA
Available only when other areas rented.
DAILY RENTAL FEE*: $ 105.00 + concession fees
Mon - Thurs hourly rates - $15.00 per hour (2 hour minimum).
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
OLD CONCESSION AREA
DAILY RENTAL FEE*: $55.00 +concession fees
Mon - Thurs hourly rates - - $15.00 per hour (2 hour minimum).
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
VICINI FAMILY PAVILIONS A & B
Size: A - 75' x 80', B - 75' x 100'
Barns reserved for RV use must have minimum of 5 RV’s per day.
If adjacent lawn area is available, lawn may be used at no charge with barn rentals.
DAILY RENTAL FEE*: $100.00 per pavilion, + $100 refundable cleaning deposit per barn.
Mon - Thurs hourly rate: $15.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
PAVILION D
84' x 175'
DAILY RENTAL FEE*: $160.00 + $500.00 refundable cleaning deposit. Barn is set up with pens (removal of pens will have an additional charge)
Mon - Thurs hourly rate: $20.00 per hour (2 hour minimum)
Walk away clean up: $10 per pen
HENNINGSEN PAVILION
Size: 130' x 210'
Includes: 2 Sets of Bleachers 1st water and work the ground with daily rental. Each additional water and work $ 100.00
DAILY RENTAL FEE*: $315.00
Mon - Thurs hourly rate: $45.00 per hour (2 hour minimum).
PA System (with a $50 deposit)
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
BALL FIELD
DAILY RENTAL FEE: $55.00, + $5/hour for lights
0R: $7.50 per hour for practice + $5/hour for lights
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
RV PARKING
$20.00 per unit per night.
Power and water hookups are available.
No sewer hookups. Dump station not available.
Showers included with RV groups.
Shower Locations: 4-H showers, Livestock showers, Forni Building.
CONCESSION STANDS
Emblem Club, Chuck Wagon and Concession Stands #11 - #15
Daily Rental Fee:*: $ 100.00 + concession fees
$ 100.00 cleaning and damage deposit
$ 200.00 fire extinguisher deposit
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
CONCESSION FEES
20% of gross sales after taxes on sale of all food and soft drink items, including wine and hard liquor, and $50.00 per keg of beer, sold at any event.
Health permits are required (530) 621-5300.
TICKET BOOTHS
Single: $30.00 per event
Double: $45.00 per event
Blue Gate (stationary) $105.00 per event
Green Gate (stationary) $160.00 per event
Walk-away Cleanup $ 50.00 per man hour (1 hour minimum)
LARGE STAGE - MARBLE VALLEY SHOW MOBILE
On-site usage - rental fee includes one hour setup/teardown
Showmobile may be rented only within El Dorado County
Stage size 36’x24’
$400.00 non-profit rate
$700.00 private party rate
STAGES (Inside ONLY)
1' high stage (six 4'x8' sections)
$10/section + setup fee
Setup Fee:
2 Sections $ 50.00
4 Sections $ 80.00
6 Sections $ 110.00
3' high stage (twelve 4'x8' sections):
$15/section + setup fee
Setup Fee:
2 Sections $ 60.00
4 Sections $ 100.00
6 Sections $ 150.00
8 Sections $ 200.00
MARQUEES
Single-sided: $50.00 per week (Sun-Sat)
Four lines: 22 characters/spaces per line
Two-sided Mobile: $75.00 per week (Sun-Sat)
Four lines: 18 characters/spaces per line
P.A. SYSTEMS
Portable or Stationary: $50.00 per day
BARS
(two 8'x2') $30.00 each
PICNIC TABLES
$7.50 each
91 total available
PROPANE BARBQUE
$ 75.00 per day (includes propane)
$ 100 refundable cleaning and damage deposit
ADDITIONAL CHAIRS
$1.00 each, up to 300
ADDITIONAL OUTDOOR CHAIRS
$1.00 each, up to 150
ADDITIONAL TABLES
$7.50 each for 8 ft long tables
$7.50 each for 6 ft long tables
$7.50 each for 5 foot round tables
PENS
Small (5' X 5') $ 5.00 each
Large (10' X 10') $ 10.00 each
DUMPSTER
$325.00 per dumpster per event
BLEACHERS (9 sets)
$50.00 per set + setup fee
Setup Fee:
1-2 Sections $ 30.00
3-4 Sections $ 45.00
5-6 Sections $ 60.00
7+ Sections $ 100.00
EQUIPMENT WITH OPERATOR
Forklift: $ 75.00 per hour (1 hour minimum)
Tractor: $ 75.00 per hour (1 hour minimum)
ENTIRE FAIRGROUNDS
(does not include Theater)
DAILY RENTAL FEE*: $ 5,000.00 + concession fees
Without grandstand & ball fields: $3,500 + concession fees
SIGNS
Banners and signs are not allowed on our gates or fences without special permission.
On site signage material and location to be approved by Maintenance Department.
OFFSITE SIGNAGE
Please call Cal Trans at (530) 654-4790 and/or The City of Placerville at (530) 624-5200 for more information.
Walk-away Cleanup – Determined by event
PUBLIC PARKING
Parking fees may be charged at public events that necessitates attendants for safety and optimal parking purposes.
INSURANCE
All users of the Fairgrounds must provide a certificate of insurance in the amount of not less than $1,000,000 combined single limits, bodily injury and property damage, listing the State of California, the County of El Dorado, and the El Dorado County Fair Association, their agents, servants and employees as additionally insured. Public liability and property damage coverage of not less than $ 1,000,000 combined single limits, neither coverage to involve a deductible feature.
Special event liability insurance may be purchased through our office.
SECURITY
Required at all events involving liquor, at which a large public audience is involved, and other events at Management's discretion.
CANCELLATIONS
The El Dorado County Fair Association will retain 50% of the total facility user fee if cancellation of the License Agreement is made within 30 days of the event, and 25% of the total facility user fee or $200, whichever is greater, if event is canceled more than 30 days before the event.
- Setup and Teardown days are 1/2 the Daily Rental Fee.
- Capacity is without other equipment, such as stage(s), bar, preparation area, etc. and changes depending upon event setup.
- Each Interim Rental shall be considered as one (1) event.
- Multiple events during the rental period will require additional fees. Additional fees are determined by each event.
MISCELLANEOUS FAIR PROGRAMS
ADOPT-A-SPOT
70 gardens
One year adoption. Year round care and maintenance of garden at adaptors expense.
Please contact the Fair Office for more information
HORSE ARENA OPEN-RIDE
Monday, Thursday, Friday, Saturday and Sunday 7:30 am – Dark
Tuesday (no barrel racing or props allowed) 9:00 am - 9:00 pm
Wednesday (barrel racing and props are allowed) 9:00 am - 9:00 pm
Please phone for current “open times” prior to arriving.
Individual $15/Monthly $40/Fall $50/Winter/ $80 per year
Family of 2 $20/Monthly $50/Fall $60/Winter/ $100 per year
Family of 3+ $25/Monthly $60/Fall $70/Winter/ $110 per year
Please call the Fair Office for additional contract information.
A certificate of insurance, provided by the Licensee, must be on file with the El Dorado County Fair Association prior to a License Agreement and ride pass being issued.
For more information:
(530) 621-5860, Mon–Fri, 9:00 PM – 4:00 PM
Complete set of policies available upon request.
Interim Reservations Form PDF
Print this form and send it to
El Dorado County Fair
100 Placerville Drive
P.O. Box 1537
Placerville, CA 95667
or FAX it to (530) 295-2566.